Swim Meet Opportunities
❏ Club Canopy Manager: Ensures club canopies are picked up for meets and set up at the site. Ensure the safe return of canopies back to Shark shack.
❏ Clerk of the course: The clerk of the course plays an important role in the smooth functioning of a swim meet. Organization, patience, a loud voice and a friendly manner is vital. Many young swimmers are nervous and excited prior to their events and require a calm and friendly face to ensure they are called into the right race, right heat, right lane. Easy but busy job.
❏ Marshalling: The marshalling area is where the swimmers are held until it is time to load onto the deck. This position works in a team generally of 2-3 volunteers. Ensures swimmers are in the right race, right heat , right lane. Lead young swimmers out on deck if required. Requires a firm, fair and friendly and fun approach to calm and organize nervous and excited young racers. Cues racers up on deck to ensure meet runs on time with minimal delays between heats. Herd the even more anxious parents away from the marshalling area. Coaches can be called to calm and comfort swimmers when needed.
❏ Timers: BEST seat in the house. Arrive at your assigned lane 10-15 minutes prior to the start of the meet to receive directions from referee. Ensure that the swimmer’s name on the heat sheet on your clipboard coincides with the swimmer in your lane by asking the swimmer’s name. Press plunger when the swimmer has completed the required distance. Cheer on the young athletes and assist when necessary to get out of the pool.
❏ Stroke and Turn: Training sessions will be provided. Rules and guidelines exist to regulate fair play, and to prevent the unfair advantage of one competitor over another. The official’s responsibility is to see that no competitor gets an unfair advantage by doing something that is prohibited by the rules.
❏ Office: The crash desk and recording clerks are responsible for determining the official times of each swimmer and the order of finish in each race. There is training provided for the crash desk and the Colorado timing system. We are in desperate need of people to step into this position as our volunteers are currently having to fill hours for the entire day. Preferable to have some computer savvy but we will train.
❏ Announcer: Be the voice of a swim meet. We give you a mic and you call the Race Events
❏ Runners: general assistance, guiding U6 swimmers on deck for a 25 m race, posting event results, running scratches from the crash desk to clerk of course and marshalling.
❏ Deck food service: Food prep and service on deck to the officials, timer and coaches. Great view of your young athlete racing.
❏ Meet Food Service: Preparing breakfast/ lunch/ BBQ at the Concession at Meets
❏ Parking Lot Attendants: Are you an early riser? This job is for you. Direct traffic at our home meets, ensure drop off zone safe for athletes and parking bylaws are adhered to. Assist guest families to approved parking locations.
❏ Set Up for meets: assist setting up lane ropes, timing system, tents, diving blocks etc.
❏ Tear down after meets: cleanup and storage of equipment after meet completed Specialty Opportunities
Director of Officials – Swim Specific
❏ Meet Manager(s): Need to be familiar with the rules for, and experienced in the operation of a swim meet. Be able to delegate responsibilities and have good organizational skills. Be prepared for the unexpected and be able to take charge.
Responsible for:
❏ Meet Referee: Referees are expected to act in many capacities. They are the final judges, the guarantors of fair play for all competitors, and the directors of the proceedings. Their discipline and conduct will be reflected in the way in which the meet progresses. They are the key to a successful competition. The Referee is in full charge of the session and has the final authority on all action taking place during the session.
Referees are expected to:
❏ Volunteer Coordinator: Shark hosted Swim Meets- HR and Deck food
❏ Equipment Manager(s) Take inventory at the beginning and end of season including equipment required for sports – training and meets, and concession. -Maintain itemized list of equipment inventory: including sign out of equipment loaned to clubs. -Monitor throughout season for improper storage of equipment, missing equipment and damaged equipment and report to executive.Ensure proper winterized storage of Sharks equipment.
Technical Resources Opportunities
❏ Equipment Maintenance, Electricians, Plumbers, General Handyman, Engineer, IT, Club Photographer
Artistic Swimming Opportunities
❏ Setup – Set up tables for scoring, judges chairs, etc
❏ Announcer – Make any and all announcements, including introducing competitors and scores (script is supplied) ❏ Scoring – Record figure scores announced by referees
❏ Computer assistant– enters scores in scoring software and prints results.
❏ Timers – Time and record the times of all routine
❏ Runners – Collect score chits from judges after each routine and deliver them to the computer assistant
❏ Cleanup
Dive Opportunities
❏ Setup Set up tables for scoring, judges chairs, etc
❏ Runner Collect scores from judges and deliver them to the computer assistant
❏ Judging
❏ Awards
❏ Score Recorder– Record figure scores announced by referees
❏ Tallier 1 & 2
❏ Master Recorder
❏ Take down
Water Polo Opportunities
❏ Canopies – At away tournaments the canopies allow the players a protected place to rest between games, as well as being a centralized location for the team. The canopies need to be taken from the Shark Shack, set up at location, taken down from location and returned to the Shark Shack after the tournament in good condition.
At home tournaments, the following is the clubs responsibility:
❏ Secretary – The Secretary is responsible for the score sheet and the accurate recording of events that occur during a water polo game.
❏ Timekeeper/Game Clock – The timekeeper is responsible for the accurate and and precise running of the clock during the water polo game
❏ Scorekeeper – This position ensures that the score is accurately shown, and at larger tournaments, is also in charge of the kick out board.
❏ Set up – Before the tournament, the goals need to be put into place (with the help of players in the water), goal ropes attached, Officials/Referees and Food tables set up, electronics organized (shot-clocks, timing system, electronic scoreboard if used).
❏ Take down – After the tournament, the goals need to be removed and stored, tables removed, electronics taken down and stored.
